We're hiring an Office Administrator!

We're hiring a full-time office administrator to join our London team

14
May
2024

Casson Mann is hiring a full-time office administrator to join our team in London on a maternity cover basis.

We are looking for a highly organised, enthusiastic office administrator to join our friendly team of 21 people based near Old Street, EC1. The office administrator will ensure that the studio is run in a smooth and efficient manner and will be expected to support the management team with ad hoc tasks as necessary.

Required skills and experience:

  • excellent verbal and written communication skills
  • great organisation skills and a keen attention to detail
  • a supportive and proactive approach to working as part of a busy team
  • a desire to learn and develop
  • comfortable working with Apple Mac Computers, and proficient in Microsoft Office
  • an interest in museums and design would be helpful
  • prior office administration experience is a must
  • health and safety experience is not necessary, but a bonus

Studio administration:

  • managing and implementing Casson Mann’s health and safety policy across the studio
  • maintaining the company archive (including image archive), database, intranet and studio space
  • organising company events including studio lunches, the annual summer trip and Christmas parties
  • organising travel and producing travel itineraries for designers travelling internationally
  • booking and arranging team training
  • assisting with the tracking and provision of IT equipment to staff
  • being a point of contact for IT troubleshooting, including liaising with our external IT support
  • supporting the company founder with diary management, travel itineraries and ad hoc tasks

Facilities management:

  • managing external cleaning and recycling contractors
  • ordering office supplies, stationary, design materials and kitchen supplies to an approved budget
  • assisting with annual renewals of subscriptions and external suppliers

Reception duties:

  • answering the phone and taking accurate messages
  • checking the company email address – answering or forwarding as appropriate
  • acting as the first point of contact for visitors, being hospitable
  • being responsible for the tidiness of the office at all times and particularly when visitors are expected
  • booking couriers and printers
  • managing office master diary and meeting arrangements, organising meeting rooms, lunch etc.

HR support:

  • organising monthly breakfast meetings – drafting agenda and following up on agreed actions
  • updating the company intranet
  • organising CVs, arranging interviews, keeping track of the process and sending out responses to all applicants
  • posting job adverts
  • organising work experience or internships
  • sponsorship and visa admin

Finance support:

  • completing expenses for the company credit cards, keeping track of spending and filing receipts
  • support with invoicing when needed

Salary: £25,000 - £30,000

Can interested candidates please email their CV and covering letter to info@cassonmann.com.

Casson Mann is proud to be an equal opportunities employer and we recognise and celebrate the benefits of a diverse and inclusive team.

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